Class timetable change announcement examples
Give the date the new timetable begins and identify the sessions that change. Link to the current schedule, and explain separately whether existing bookings transfer or require action.
Make the changed sessions easy to find
A full timetable can be useful, but readers should not have to compare it with last month's version. Highlight the sessions that move, start, or end. Give both old and new days or times for moved sessions.
Check the booking system before announcing. A public schedule and an accepted booking are different records. Confirm what happens to already booked attendees and contact them through the booking route, rather than assuming the general list reaches everyone.
Before you send
- Confirm the effective date and the changed sessions.
- Show old and new times for moved classes.
- Update the timetable and actual booking availability.
- Verify existing attendee arrangements and contact them privately.
Message examples to adapt
These are original examples. Replace bracketed details and check every promise before using them.
New regular timetable
Subject: [Studio] timetable changes from [date]
From [date], [class] moves from [old day/time] to [new day/time], and [new session] begins [details]. The current timetable is at [link]. Existing bookings follow [verified arrangement]; affected attendees should use [booking contact] for their options.
Preview before booking opens
Subject: Preview [Studio]'s new timetable for [period]
Our proposed [period] timetable is at [link]. Booking opens [confirmed date]; viewing the schedule does not reserve a place. [Specific confirmed changes]. Existing course attendees will receive their own arrangements through [booking route].
Keep one current timetable
Replace older reception posters and website schedules. Staff should answer from the same version customers see online. Date the timetable so saved images remain identifiable.
If one session changes after launch, label the correction and state whether the rest stays unchanged. Reposting the whole timetable without the difference makes customers repeat the comparison.
Common questions
Can KeepMPosted transfer class bookings?
No. It announces changes; transfers, payments, and attendance remain in your booking process.
Should all studio subscribers get the timetable?
Use a timetable or studio-news type they chose. Attendee-specific messages still need booking records.
Put this into practice
Offer timetable announcements as a chosen studio topic and use the booking system for exact affected-session contact.
KeepMPosted collects subscribers through a QR signup page and sends updates by email or Telegram using prepaid credits. Customers can choose the message types you offer. You write and send each update; SMS and scheduled sending are not available.